January 31, 2023 11:01 am

Posted: 24.1.2023 9:51

MONTGOMERY COUNTY COMMISSIONERS COURT IN SESSION -VIEW LIVE

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FROM THE OFFICE OF
MARK J. KEOUGH
MONTGOMERY COUNTY JUDGE

ROBERT C. WALKER
COMMISSIONER, PRECINCT 1
JAMES NOACK
COMMISSIONER, PRECINCT 3
CHARLIE RILEY
COMMISSIONER, PRECINCT 2
MATT GRAY
COMMISSIONER, PRECINCT 4
NOTICE OF A REGULAR SESSION

TO ALL INTERESTED PARTIES:

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE COMMISSIONERS COURT OF MONTGOMERY COUNTY, TEXAS, WILL BE HELD ON TUESDAY, JANUARY 24, 2023, AT 9:30 A.M., IN THE COMMISSIONERS COURTROOM OF THE ALAN B. SADLER COMMISSIONERS COURT BUILDING LOCATED IN CONROE, TEXAS, 501 NORTH THOMPSON, 4TH FLOOR, SUITE 402, FOR THE PURPOSE OF CONSIDERING TAKING ACTION ON MATTERS BROUGHT BEFORE THE COURT DURING THE FOLLOWING AGENDA.

  1. CALL TO ORDER
  2. OPENING PRAYER
  3. PLEDGE OF ALLEGIANCE TO THE U.S.A. FLAG
  4. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG
  5. ROLL CALL
  6. APPROVAL OF COMMISSIONERS COURT AGENDA
  7. CITIZENS
  8. PROCLAMATIONS/RESOLUTIONS/PRESENTATIONS
  9. CONSENT AGENDA
  10. EMERGENCY MANAGEMENT
  11. PURCHASING
  12. TAX ASSESSOR COLLECTOR
  13. INFORMATION TECHNOLOGY
  14. PUBLIC HEARING
  15. COUNTY ENGINEER
  16. EXECUTIVE SESSION
  17. TAKE ACTION ON MATTERS IN EXECUTIVE SESSION
  18. CITIZENS
  19. MISCELLANEOUS
  20. COURT ADJOURNS
THE AGENDA, IN DETAIL, AND IN THE ABOVE LISTED ORDER, IS ON THIS BULLETIN BOARD AND MAY BE OBTAINED IN THE COUNTY CLERK’S OFFICE ON THE FIRST FLOOR OF THE COURT’S BUILDING AT 210 WEST DAVIS AND IN THE COMMISSIONERS COURTROOM ON THE DAY OF THE MEETING.

RECEIVED BY:
DATE:  TIME:
POSTED BY:
DATE: TIME:
AGENDA

“SOME OR ALL OF THE MATERIAL CONTAINED IN THE SUPPORTING DOCUMENTATION FOR THIS AGENDA MAY BE PRELIMINARY AND SUBJECT TO FURTHER REVIEW BY COMMISSIONERS COURT, SO IT MAY NOT CONSTITUTE WHAT IS ULTIMATELY APPROVED BY THE COURT.”

1. CALL TO ORDER
2. OPENING PRAYER
3. PLEDGE OF ALLEGIANCE TO THE UNITED STATES OF AMERICA FLAG
4. PLEDGE OF ALLEGIANCE TO THE TEXAS STATE FLAG

“HONOR THE TEXAS FLAG; I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.”

5. ROLL CALL
6. APPROVAL OF COMMISSIONERS COURT AGENDA
7. CITIZENS
8. PROCLAMATIONS/RESOLUTIONS/PRESENTATIONS
A. Montgomery County Historical Commission presentation and acceptance of 2022 annual report. Click to View
9. CONSENT AGENDA (ONE MOTION WITH MODIFICATIONS, IF APPLICABLE, APPROVES FOR ACTION, ALL ITEMS CONTAINED WITHIN THE CONSENT AGENDA).
A. AUDITOR
1. Consider and approve the request by Justice of the Peace Precinct 2 to use an amount not to exceed $1,500 from the Justice of the Peace Technology Fund. Click to View
2. Consider and approve the request by Justice of the Peace Precinct 3 to use an amount not to exceed $16,300 from the Justice of the Peace Technology Fund. Click to View
3. Consider and approve Payments of Accounts. Click to View
4. Consider and accept the report that complies with Local Government Code Section 114.023. Click to View
5. Consider and accept the report that complies with Local Government Code Section 114.024. Click to View
6. Consider and accept the report that complies with Local Government Code Section 114.025. Click to View
B. BUDGET OFFICE
1. Consider, approve, and authorize transfers, adjustments, and amendments for special revenue departments and general fund departments for Fiscal Year 2022. Click to View
2. Consider, approve, and authorize line item transfers and adjustments for the Fiscal Year 2022 Budget according to Budget Policy. Click to View
3. Consider, approve, and authorize transfers, adjustments, and amendments for grant departments for Fiscal Year 2023. Click to View
4. Memorialize previous Commissioners Court actions taken on changes to the Fiscal Year 2023 Budget for the following departments/projects: Constables (Tax Office Security Project) and Non-Departmental (Treasury Office Relocation).  Click to View
5. Consider, approve, and authorize transfers, adjustments, and amendments for special revenue departments and general fund departments for Fiscal Year 2023. Click to View
6. Consider, approve, and authorize line item transfers and adjustments for the Fiscal Year 2023 Budget according to Budget Policy. Click to View
7. Consider, approve, and authorize transfers, adjustments, and amendments for grant departments for Fiscal Year 2022. Click to View
8. Consider and approve proposed salary structure plan regarding existing and future court staff for Montgomery County Courts at Law and District Courts.  Click to View
C. TREASURER
1. Consider and accept a donation of $2,500 to the Animal Shelter from David & Lisa Kintigh to be deposited into project DN0001 Animal Shelter Donation. Click to View
2. Consider and approve the Monthly Treasurer’s report for December 2022, including

a. Monthly Statement of Balances Report December 2022
b. Monthly Investment Report December 2022
c. MCTRA Investment Report December 2022
d. Interest Summary Report December 2022
f. Debt Report (Reported and Maintained by Auditor’s Office)
g. Check Register for December 2022
h. Manual Check Runs Processed under authority of Resolution and Order passed February 25, 2020.

Click to View

D. TAX ASSESSOR/COLLECTOR
1. Consider and accept the Monthly Tax Collection Report for the month ending December 2022. Click to View
2. Consider and acknowledge acceptance of Surety Bond No. 107404043 for Continental Exchange Solutions, Inc. in the amount of $25,000. Montgomery County has no responsibility for payment of this bond.  Click to View
E. PURCHASING
1. Consider and approve advertising for:

  1. Truck Mountable Animal Cages for Animal Services.
  2. RFP All Hazards Preparedness, Planning, Consulting and Recovery Services.

Click to View

2. Consider and approve the following Change Order(s) (CO):

  1. CO #1 to CherryRoad Technologies for Project #21-23 Budget, Project Financial Management and Reporting Software to add Addendum #1 in the amount of $18,000.  Funding source to be non-departmental budget.
  2. CO #1 to WadeCon, LLC. for Project #21-02 Rogers Road Reconstruction and Widening for adjustment of various contract items in the amount of $507,920.50 for Commissioner Precinct 1.
  3. CO #7 Motorola Solutions for CAD/RMS/Ancillary Software and Services through the State of Texas Department of Information Resources Contract #DIR-SDD-1623 to add Command Central Connector with the first year cost of $45,750, years 2-5 subscription fee of $45,000 for a grand total amount of $225,750 for Information Technology.

Click to View

3. Acknowledge the contract documents for Project #23-03 Ford Road Clearing and Grubbing with WadeCon, LLC., in the amount of $306,784.50 previously approved in Commissioners Court on 01/10/2023 for Commissioner Precinct 4. Click to View
F. RISK MANAGEMENT
1. Consider and approve changes, additions and releases on Surety Bonds, Statements of Officers and
Oaths.
 Click to View
G. COMMISSIONERS
1. PRECINCT 1
a. Consider and approve a use agreement with Montgomery Youth Sports Association dba Montgomery Little League to use the baseball fields at West Montgomery Park through December 31, 2023. Click to View
b. Consider and approve a use agreement with Willis Youth Athletic Association to use the baseball fields at Charles Traylor Memorial Park through December 31, 2023. Click to View
2. PRECINCT 3
a. Consider and approve the exemption to Employee Policy 4.13-2 requiring a full-time employee to use all eligible accrued leave balances before taking unpaid leave and Employee Policy 4.9-1 prohibiting an employee from having unpaid time the days preceding and following a holiday in order to receive time off with pay, for employee number 12206 and 12208. Click to View
3. PRECINCT 4
a. Consider and accept the use agreement with Splendora Area Softball Association (SASA) to use the baseball/softball fields at Ipes Park for practices as scheduled now through December 31, 2023. Click to View
b. Consider and accept the use agreement with Wildcats Sports Football Association (WSA) to use the football fields at Tram Road Park for practices as scheduled now through December 31, 2023. Click to View
c. Consider and accept a use agreement with East Montgomery County Sports Association (EMCSA) to use the football/baseball/softball fields at Bull Sallas Park and Ed Rinehart Park for the practices as scheduled now through December 31, 2023. Click to View
H. COMMISSIONERS – COUNTY ENGINEER
1. PRECINCT 2
a. Consider and approve the acceptance of the roads in Escondido, Section 1 into the one-year maintenance period. Click to View
b. Consider and approve the acceptance of the roads in The Lakes at Clover Creek Replat No. 2 into the one-year maintenance period. Click to View
c. Consider and approve the final plat of Edwards Estate. Click to View
2. PRECINCT 4
a. Consider and approve the acceptance of the roads in Tavola, Section 46 into the one-year maintenance period. Click to View
b. Consider and approve the final plat of Pinewood at Grand Texas Pinewood Branch Drive Phase 2 Street Dedication. Click to View
c. Consider and approve the final plat of Pinewood at Grand Texas Pinewood Branch Drive Phase 1 Street Dedication. Click to View
d. Consider and approve the final plat of Pinewood at Grand Texas, Section 4. Click to View
e. Consider and approve the final plat of Pinewood at Grand Texas, Section 5. Click to View
f. Consider and approve the final plat of Pinewood at Grand Texas, Section 6. Click to View
g. Consider and approve the final plat of Marie Village, Section 2. Click to View
h. Consider and approve the final plat of Preston Crossing. Click to View
i. Consider and approve the final plat of Porter Municipal Utility District Lift Station F. Click to View
j. Consider and approve the final plat of Granger Pines, Section 5. Click to View
3. ALL PRECINCTS
a. Consider and approve a request from Park Construction to move heavy equipment across various county roads.  This permit will expire April 20, 2023.  Bond on file expires May 1, 2023. Click to View
I. HUMAN RESOURCES
1. Consider and accept payroll change request forms. Click to View
J. COUNTY JUDGE
1. Consider and approve a resolution approving the New Hope Cultural Education Facilities Finance Corporation financing of health facilities located within Montgomery County and authorize County Judge Mark Keough to sign resolution on behalf of Commissioners Court.  Approval does not obligate or place the county into any liability or indebtedness associated with this transaction.  Click to View
2. Consider and accept the re-appointment of the following individuals to the Montgomery County Ethics Commission for 2023-2025 term.  

  • Amanda Whittington, nominee for Judge Mark Keough
  • Nancy Mikeska, nominee for Commissioner Walker
  • Anne Sundquist, nominee for Commissioner Riley
  • Casey Loring, nominee for Commissioner Noack

Click to View

K. JUSTICE OF THE PEACE PRECINCT 1
1. Consider and accept the Monthly Collections report for December 2022. Click to View
L. JUSTICE OF THE PEACE PRECINCT 3
1. Consider and accept the Monthly Collections report for December 2022. Click to View
M. JUSTICE OF THE PEACE PRECINCT 4
1. Consider and accept the Monthly Collections report for December 2022. Click to View
N. JUSTICE OF THE PEACE PRECINCT 5
1. Consider and accept the Monthly Collections report for December 2022. Click to View
O. MEMORIAL LIBRARY
1. Consider and accept the appointment of the following individuals to the Montgomery County Memorial Library System Reconsideration Committee. 

  • Dorthy Woodall, nominee for Commissioner Walker, will serve a two-year term ending December 31, 2024.
  • Richard Nance, nominee for Commissioner Riley, will serve a one-year term ending December 31, 2023.
  • Dr. Tami Greggerson, nominee for Commissioner Noack, will serve a three-year term ending December, 31 2025.
  • Suzanne Soto, nominee for Commissioner Gray, will serve a two-year term ending December 31, 2024.

Click to View

2. Consider and approve use agreement by and between Montgomery County, Texas and Gulf Coast Regional Blood Center for a blood drive at Stewart-West Branch Library on January 27, 2023, following the rescheduling of the blood drive event on August 26, 2022. Click to View
P. SHERIFF
1. Consider and accept the following Organized Crime Drug Enforcement Task Force Agreements between the U.S. Department of Justice and the Montgomery County Sheriff’s Office.  The agreements are for FY2022 with associated benefits funded via 100-50-6000-790920.  Approve an exemption to Montgomery County policy 5.1-6 authorizing payment to program eligible employees.

  • SW-TXS-118H Las Americas                $5,000
  • SW-TXS-1249H Broken Alliances         $5,000
  • SW-TXS-1240 All Gas No Brakes         $5,000

Click to View

2. Consider and accept the FY2023 Memorandum of Understanding between the Montgomery County Sheriff’s Office and the U.S. Marshall’s Service in the amount of $93,000.  Benefits are funded via budget line 100.50.6000.790920.  Only sworn U.S. Marshall Special Deputies are eligible to participate in this project.  Approve an exemption to Montgomery County policy 5.1-6 and 5.1-18 authorizing payment to exempt employees and program eligible employees.  Click to View
Q. COUNTY ATTORNEY
1. PRECINCT 1
a. Approve Order Authorizing Notice of Public Hearing under Local Government Code 232.009(C-1) for a partial replat of Reserves “E”, “F”, “H”, “I” & “J” of Summerwood Trails, Section 1, recorded in Cabinet Z, Sheet 6201 of the Map Records of Montgomery County, Texas, to be known as Summerwood Trails, Section 2. The purpose of the proposed partial replat is to reconfigure internal reserve lines to create 129 Single-Family Lots and 6 Reserves. Click to View
2. PRECINCT 4
a. Accept and record fully executed Agreement for Financing and Construction of Road Improvements by and between Montgomery County, Texas and Marian Trails MUD No. 1. Click to View
b. Accept and record fully executed Agreement for Financing and Construction of Road Improvements by and between Montgomery County Texas and East Montgomery County MUD No. 13. Click to View
3. ALL PRECINCTS
a. Consider and approve resolution and order authorizing the payment of claims and certain invoices pursuant to Texas Local Government Code Section 113.047. Click to View
R. DISTRICT CLERK
1. Acknowledge the deputations of District Clerk’s Deputy Clerks, Tony Beltran, Tracy Hutchison, Deven Maropis, Delcy Parker, Kori Rauen, Leah Timmons, and Shana Walkmeyer. Click to View
S. CONROE-NORTH HOUSTON REGIONAL AIRPORT
1. Consider and approve authorizing the Airport Director to take all appropriate action related to ground lease termination due to lease term default. Click to View
2. Consider and approve accepting the resignation of the Conroe North Houston Regional Airport Advisory Board member Stephanne Davenport and appoint Mark Christensen to fill the vacancy for a two-year term ending December 31, 2024. Click to View
T. CONSTABLE PRECINCT 4
1. Consider and accept agreement, SW-TXS-0382 between the Organized Crime Drug Enforcement Task Force and the Montgomery County Constable Precinct 4 office. The agreement includes $10,800 for equipment rental and overtime funding for FY 2023 in the amount of $19,372. Approve an exemption to Montgomery County policy 5.1-6 authorizing payment to program eligible employees. Click to View
U. GRANTS AND COMMUNITY DEVELOPMENT
1. Consider and accept the Amended Citizen Participation Plan relating to the administration of the Community Planning & Development Programs of the U.S. Department of Housing and Urban Development (HUD).
Click to View
2. Consider and accept the Fiscal Year 2022 Petco Foundation grant award in the amount of $450,000 for the Animal Shelter.  No match required. Grant application was approved in Commissioners Court on 9/13/2022.  Please authorize Aaron Johnson as authorized official of this grant and to sign grant contract on behalf of Montgomery County. Click to View
3. Consider and approve the Fiscal Year 2024 Radar Speed Trailer with LPR’s grant application and resolution to the Office of the Governor in the amount of $81,006 for Constable Precinct 5 Office.  No match required.  Please authorize Rebecca Ansley as authorized official of this grant and to submit grant application electronically on behalf of Montgomery County. Click to View
4. Consider and approve the Fiscal Year 2024 Body Worn Camera grant application and resolution to the Office of the Governor in the amount of $44,175 for Constable Precinct 1 Office.  No match required.  Please authorize Rebecca Ansley as authorized official of this grant and to submit grant application electronically on behalf of Montgomery County. Click to View
5. Consider and approve the Fiscal Year 2023 Events Trust Fund grant application, as well as all necessary documents, to the Office of the Governor in the amount of $806,770.69 with a match of $129,083.31 from The Woodlands Township.  Please authorize Rebecca Ansley to submit grant application electronically on behalf of Montgomery County. Click to View
6. Consider and approve the Fiscal Year 2024 Airboat Project grant application to the Governor’s Office of Texas in the amount of $113,140 for the Sheriff’s Office.  No match required.  Please authorize Rebecca Ansley as authorized official of this grant and submit grant electronically on behalf of Montgomery County. Click to View
7. Consider and approve the Fiscal Year 2024 First Responder Mental Health Project grant application to the Governor’s Office of Texas in the amount of $191,924.20 for the Sheriff’s Office.  No match required.  Please authorize Rebecca Ansley as authorized official of this grant and submit grant electronically on behalf of Montgomery County. Click to View

END OF CONSENT



THE COURT WILL CONSIDER, DISCUSS, AND IN ITS DISCRETION, TAKE ACTION ON THE FOLLOWING ITEMS:
10. EMERGENCY MANAGEMENT
A. Consider and discuss presentation and update OHSEM on ongoing operations.  Click to View
B. Consider, discuss and take appropriate action regarding the transfer of UASI funded position (Medical Reserve Coordinator) from Public Health to OHSEM.  Authorize Jason Millsaps to sign all necessary documents to effectuate the transfer.   Click to View
C. Consider, discuss and take appropriate action regarding the supplemental payment for proration of taxes from flood buyout properties in the amount not to exceed $6,000. Please name a funding source.  Authorize processing and issuance of manual checks. Click to View
D. Consider, discuss and take appropriate action regarding the transfer of DSHS funded portable Morgue from MCHD to Montgomery County.  Further, authorize OHSEM to move the morgue from its current location to the new Forensic Facility in an amount not to exceed $5,000. Please name a funding source.  Click to View
11. PURCHASING
A. Consider and approve purchase of two Freightliners and command trailers from Houston Freightliner utilizing the H-GAC contract HT06-20, in the amount of $921,640.61 for Precinct 1 and not to exceed $942,940.61 for Precinct 3 to be funded by ARPA.   Click to View
12. TAX ASSESSOR AND COLLECTOR
A. Consider and take appropriate action on Montgomery County Tax Abatement Policies and Guidelines.  Click to View
13. INFORMATION TECHNOLOGY
A. Consider and approve closing one full time equivalency (FTE) spot in position 2600-2496, Operations Specialist III (position budgeted at $89,540) and closing one FTE spot in position 2600-2535, Lead Business System Coordinator III (position budgeted at $109,021). Open position 2600-5735, Finance Systems Analyst I-IT, annualized salary to be $83,000 and open position 2600-5736, Finance Systems Analyst II-IT, annualized salary to be $95,000. Increase position 2600-2490, GIS Analyst to an annualized salary of $80,159 and increase position 2600-5415, Supervisor- IT Help Desk, this is a salary increase for both employees currently in these positions due to increased responsibilities. Authorize Budget Office to effectuate all changes by transferring salaries between positions, no additional funding source is needed. All changes effective February 4, 2023, which coincides with the beginning of a pay period.  Click to View
RECESS MONTGOMERY COUNTY COMMISSIONERS COURT.  CONVENE PUBLIC HEARINGS.
14. PUBLIC HEARING
A. PRECINCT 4
1. Consider the partial replat of lots 7 and 8, block 6 of Splendora Estates recorded in volume 5, page 138 of the Montgomery County Map Records, to be known as Splendora Way. The purpose of the proposed partial replat is to subdivide 2 lots into 3 lots. Click to View
2. Consider the partial replat of Lot 49 of Country Colony, Section Two, as recorded in Cabinet B, Sheet 99B of the Map Records of Montgomery County, Texas, to be known as Replat of Lot 49 Country Colony, Section Two. The purpose of the proposed partial replat is to subdivide one residential lot into two residential lots. Click to View
RECONVENE COURT – TAKE APPROPRIATE ACTION
15. COUNTY ENGINEER
A. Consider and approve the final plat of Replat of Lot 49 Country Colony, Section 2. Click to View
16. EXECUTIVE SESSION -THE COURT WILL RECESS FOR EXECUTIVE SESSION PURSUANT TO ONE OR MORE OF THE FOLLOWING PROVISIONS OF THE TEXAS GOVERNMENT CODE, TO WIT: CHAPTER 551, SUB-CHAPTER D;

ARTICLES 551.071, 551.074
A. Consider, discuss and deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal related to Director-Building Maintenance. (Section 551.074) Click to View
B. Consultation with County Attorney regarding the Public Health District.  (Section 551.071) Click to View
17. TAKE ACTION ON MATTERS IN EXECUTIVE SESSION
18. CITIZENS
19. MISCELLANEOUS
20. COURT ADJOURNS

 

    

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